Ensure you have all your company details close at hand.
Decide who is going to be your ongoing contact person. This person must have email and Internet access
and be a responsible person within the company e.g. Admin. Manager. Decide on the keywords which best
describe your company. Keep them short and precise. These are very important, because potential customers
will be searching our database of companies using keywords to describe the goods they want to purchase.
Your keywords will need to be clear descriptions of your products and/or services.
Decide which of your staff will perform ordering on your behalf. This person will also need Internet
Access and email. Possibly your Procurements Manager.
If your Contact Person will not download orders, then decide who will perform this function.
Decide whether or not you are going to have your orders emailed to you, or if you would like to
download your orders in a delimited file.
Finally, get your product list ready.
The following details are required for the batch update of your products. Please ensure that
a comma is placed between each item e.g. ADD,PROD01,Product One,General,10.50,15.00,ea indicates to
add a new product called Product One with a code of PROD01 under the category General and a cost price of R10.50,
a retail price of R15.00 and they are packed individually (each). Create the file using Notepad.exe and
ensure that each product begins on a new line. e.g.
All products will be validated and errors will be emailed to the person nominated as
the Company Contact. Please ensure this file is edited and saved as a .txt file
- An action code. ADD - to add a new product, DEL - to delete an obsolete product
or CHG to change an existing product. Length of 3 digits.
- A product code that matches the product code used throughout your company and
existing systems. For ADD, must be unique and for DEL and CHG, it must be the same as
an existing product code. Length of 20 digits.
- A product description which fully describes your product to your customers. Not required
for DEL. Length of 50 digits.
- A product category which allows you to divide your products into categories. This is only
necessary where there are many products. If you have more than 100 product items then it is
suggested that they get divided into categories. Your customers will be able to order by category
using smaller more manageable order screens. Not required if you have a small number of products or
for DEL. Length of 20 digits.
- Cost price in Rands and Cents e.g. 10.05. Please ensure that two decimals are present
and only use in the format n.nn. (Use a fullstop not a comma as the decimal point) Please note - All prices will only be seen by
persons authorized by you. Not required for DEL.
- Retail Price. In the exact same format as the cost price. The same restrictions apply.
Not required for DEL
- Packaging Type. Fully describe the manner in which your products are packed. e.g.
ea or each, or Box100 for Boxes containing 100, or 1l for 1 Litre etc. Not required for DEL.
Length of 10 digits.
Establish the layout required for your existing system to be able to process downloaded orders.
If this is not available immediately, then proceed with orders being emailed to the appropriate person, and
capture your requirements at a later date. Most accounting systems allow for this type of Interface.
Contact your software provider for assistance. If you experience any problems, then please
do not hesitate to contact your Kwik Order representative or Kwik Order directly for assistance.
You can choose what character you require as a delimiter, but we suggest using a comma (,).
You will need to establish which items are required and in what sequence your system requires them.